Athlete Consent Form
New this year, in order to be eligible for participation in Special Olympics, every athlete must also have a valid Consent Form on file with Special Olympics Illinois prior to participation. Special Olympics Illinois only accepts its own form, forms from other states are not accepted.
The Consent Form is valid for the lifetime of an athlete, barring change in guardianship. New athletes will need to submit their Consent Form with their first Medical Form. Renewing and returning athletes will need to submit a consent form prior to their participation regardless of their Medical Form status.
Athletes will only need to submit a new Consent Form again only if/when their guardianship changes: when they become their own guardian (usually age 18), or their legal guardian person or contact information changes.
Athlete Medical Form
In order to be eligible for participation in Special Olympics, every athlete must have a valid Medical Form (previously Med App) on file with Special Olympics Illinois prior to the start of training. Special Olympics Illinois only accepts its own form, forms from other states are not accepted.
The Medical Form is valid for 3 years from the date of the examination regardless of the parent/guardian/entrant signature date. The Medical Form cannot be altered in any way (information crossed out, wording added that alters any of the waivers, etc.)
If an athlete had a valid Med App on file prior to the introduction of the Medical Form, the Med App remain valid until its expiration date, however, the athlete will need to submit a Consent Form prior to participation. Need to download a Consent Form? English Consent Form Spanish Consent Form.
An athlete’s parent/guardian and/or the athlete, if an adult without a guardian, is solely responsible for the accurate completion and timely submission (prior to any relevant deadline*) of the Medical Form to Special Olympics Illinois. Please submit completed Medical Form to your agency’s Special Olympics Athletic Director or head coach. You may also submit a Medical Form direct to your Region office. Need to download a Medical Form? English Medical Form Spanish Medical Form.
Failure of the athlete to have an accurate, fully completed Medical Form on file with Special Olympics Illinois prior to any relevant deadline* will result in the athlete being denied participation in Special Olympics Illinois competitions, programs and events. Medical Form must be valid throughout the completion of the competition, program or event.
Special Olympics Illinois strongly suggests that all athletes update their Medical Form annually during their annual physicals in order to make certain they are able to participate in all Special Olympics Illinois competitions, programs and events.
A parent/guardian has several options to determine a Medical Form expiration date:
- Use the Athlete Lookup option.
- Contact your agencies Special Olympics Athletic Director or head coach. Special Olympics Illinois provides expiration date information to these individuals on a consistent basis.
- Contact your Region office to inquire about the expiration date.
*Relevant deadline will most likely be sooner than the Medical Form expiration date.
Young Athletes Registration Form
Our new Young Athletes Registration Form will replace all currently available Young Athlete forms and is the only form that will be accepted starting Aug. 1, 2021.
In addition to no longer accepting the previous Young Athlete form or the Virtual Young Athlete Waiver, it is important to note that as of Aug. 1, 2021, all Young Athlete forms and Virtual Young Athlete Waivers on file with Special Olympics Illinois will no longer be valid. This includes any forms or waivers turned in throughout the 2020-2021 school year.
This is due to important updates to our consent; waiver and release of liability; assumption of risk; and indemnification portions of the form. These updates include an infectious and communicable disease acknowledgement.
Because of this, every participating Young Athlete and Peer Partner will need a new Young Athletes Registration Form for the 2021-2022 school year.
Please note, all COVID-19 Code of Conduct forms are still active and valid. These will not need to be submitted again if a Young Athlete or Peer Partner currently has this form on file. If a Young Athlete or Peer Partner does not have a COVID-19 Code of Conduct on file with Special Olympics Illinois, they will need to have one completed prior to any in-person participation.
Please see the FAQ or reach out to your region contact with any questions you may have.
Other required paperwork
The current pandemic has necessitated the need for additional communication and paperwork for all constituent types. To determine what paperwork applies to your role, please refer to the Paperwork Decision Trees linked below.
Check to see what forms are on file
Follow this link to the Athlete Lookup Tool.