Manager – Administrative Services


TITLE: Manager – Administrative Services

Position Overview:

The Manager – Administrative Services is primarily responsible for providing support to the
Director –Athlete and Family Initiatives, Central and Southern Region staff and State Championship
and Unified Champion Schools staff to help ensure that the proper procedures are in place to
assist Special Olympics Illinois in achieving the Big Three Key Objectives.

Primary Responsibilities

● Actively works with Directors to achieve strategic goals to ensure progress toward the Big
Three Key Objectives and to protect the financial integrity of the organization

● Assists with driving program initiatives such as Unified Champion Schools, Families, Athlete
Leadership, Young Athletes and Healthy Athletes.

● General support, including but not limited to: producing reports, grant tracking, updating
organizational policy and procedures, processing data entry requirements, Athlete Leader and Family
leadership trainings, updating social media, creating flyers, maintaining data base, website
postings and other duties as assigned.

● Assists in managing volunteers as well as part-time and/or temporary employees as needed.

● Supports State-level events through pre-event preparation, correspondence with families,
event planning and post event follow up including data collection and credential order fulfillment.

● May assist with day of duties at events, providing general event support as needed at State
tournament and athlete leader/family leader workshops

● Manages logistics such as food/beverage, audio-visual and invitations/collateral for
trainings and meetings.

● Promote events and relevant news and information on Families and Athlete Leadership Facebook
pages and newsletters


Qualifications/Skills and Knowledge Requirements:

● Bachelor’s degree strongly recommended

● Excellent, adaptive computer skills including proficiency with Microsoft Office products

● Ability to work independently without close oversight, but also a team player who productively
engages with others at varying levels of seniority within and outside Special Olympics Illinois

● High energy and passion for Special Olympics mission

● Meets all team deadlines and responsibilities, listens to others and values opinions, helps
team to meet goals, welcomes newcomers and promotes a team atmosphere

● Strong organizational and time management skills with exceptional attention to detail

● Customer focus

● Excellent communication skills, both written and oral as well as receptive (listening)
Essential Functions:

● Monday through Friday with frequent evenings and weekends as position demands

● Independent in-state travel required, including some overnight and weekend travel as an
essential function of position

● Physical mobility required: must be able to climb stairs, assist in set-up and breakdown at
events, stand or sit for long periods of time, and load and unload vehicles

● Medium work required, which involves lifting no more than 50 pounds at a time with frequent
lifting or carrying of objects weighing up to 25 pounds; includes sedentary and light work

● Close visual acuity required to perform activities such as: preparing and analyzing data and
figures; transcribing; viewing a computer terminal; extensive reading; visual inspection involving
small defects, small parts, and/or operation of machines; operating motor vehicles

● First Aid/CPR Training and Certification required; must be able and willing to effectively
administer First Aid/CPR on-site during events

● Valid driver’s license and proof of insurance required

● Based out of Normal office located at 605 East Willow Street, Normal, IL

● To apply, please send resume, cover letter and 3 references to Karen Milligan at