Careers Stories

Manager – Administrative Services


 

POSITION ANNOUNCEMENT

TITLE: Manager – Administrative Services

Position Overview:

The Manager – Administrative Services is primarily responsible for providing support to the
Director –Athlete and Family Initiatives, Central and Southern Region staff and State Championship
and Unified Champion Schools staff to help ensure that the proper procedures are in place to
assist Special Olympics Illinois in achieving the Big Three Key Objectives.

Primary Responsibilities

● Actively works with Directors to achieve strategic goals to ensure progress toward the Big
Three Key Objectives and to protect the financial integrity of the organization

● Assists with driving program initiatives such as Unified Champion Schools, Families, Athlete
Leadership, Young Athletes and Healthy Athletes.

● General support, including but not limited to: producing reports, grant tracking, updating
organizational policy and procedures, processing data entry requirements, Athlete Leader and Family
leadership trainings, updating social media, creating flyers, maintaining data base, website
postings and other duties as assigned.

● Assists in managing volunteers as well as part-time and/or temporary employees as needed.

● Supports State-level events through pre-event preparation, correspondence with families,
event planning and post event follow up including data collection and credential order fulfillment.

● May assist with day of duties at events, providing general event support as needed at State
tournament and athlete leader/family leader workshops

● Manages logistics such as food/beverage, audio-visual and invitations/collateral for
trainings and meetings.

● Promote events and relevant news and information on Families and Athlete Leadership Facebook
pages and newsletters

 

Qualifications/Skills and Knowledge Requirements:

● Bachelor’s degree strongly recommended

● Excellent, adaptive computer skills including proficiency with Microsoft Office products

● Ability to work independently without close oversight, but also a team player who productively
engages with others at varying levels of seniority within and outside Special Olympics Illinois

● High energy and passion for Special Olympics mission

● Meets all team deadlines and responsibilities, listens to others and values opinions, helps
team to meet goals, welcomes newcomers and promotes a team atmosphere

● Strong organizational and time management skills with exceptional attention to detail

● Customer focus

● Excellent communication skills, both written and oral as well as receptive (listening)
Essential Functions:

● Monday through Friday with frequent evenings and weekends as position demands

● Independent in-state travel required, including some overnight and weekend travel as an
essential function of position

● Physical mobility required: must be able to climb stairs, assist in set-up and breakdown at
events, stand or sit for long periods of time, and load and unload vehicles

● Medium work required, which involves lifting no more than 50 pounds at a time with frequent
lifting or carrying of objects weighing up to 25 pounds; includes sedentary and light work

● Close visual acuity required to perform activities such as: preparing and analyzing data and
figures; transcribing; viewing a computer terminal; extensive reading; visual inspection involving
small defects, small parts, and/or operation of machines; operating motor vehicles

● First Aid/CPR Training and Certification required; must be able and willing to effectively
administer First Aid/CPR on-site during events

● Valid driver’s license and proof of insurance required

● Based out of Normal office located at 605 East Willow Street, Normal, IL

● To apply, please send resume, cover letter and 3 references to Karen Milligan at
kmilligan@soill.org


Manager – Development Region G


 

POSITION ANNOUNCEMENT

TITLE: Manager – Development Region G

Position Overview:

The Manager – Region is primarily responsible for providing support to the Region staff to help
ensure that the Region has the proper procedures in place to assist Special Olympics Illinois in
achieving the Big Three Key Objectives. This manager position will have a development focus.

 

Primary Responsibilities

● Actively work with the Region Director to achieve Region-Specific, strategic goals to ensure
progress toward the Big Three Key Objectives and to protect the financial integrity of the
organization

● Manages all fundraising and resource development efforts in the Region, including but not
limited to sponsorships, special events and fundraisers, in-kind resource development, state-level
event and campaign support

● Actively work with Law Enforcement Torch Run (LETR) Team to support local LETR events and
fundraising efforts; serves as a local contact for LETR legs in Region

● Collaborate with community partners to create third party fundraisers and special athlete
opportunities

● Focus on continued growth capitalizing on using knowledge of technology and social media to
identify and employ new avenues to market the organization and its offering

● Recruit and manage volunteers and committee members, as well as part-time, full-time and/or
temporary employees as needed

● Provide support in case of staffing vacancies in assigned Region

 

Qualifications/Skills and Knowledge Requirements:

● Bachelor’s degree strongly recommended

● Excellent, adaptive computer skills including proficiency with Microsoft Office products

● Ability to work independently without close oversight, but also a team player who productively
engages with others at varying levels of seniority within and outside Special Olympics Illinois

● High energy and passion for Special Olympics mission

● Meets all team deadlines and responsibilities, listens to others and values opinions, helps
team to meet goals, welcomes newcomers and promotes a team atmosphere

● Strong organizational and time management skills with exceptional attention to detail

● Customer focus

● Excellent communication skills, both written and oral as well as receptive (listening)

Essential Functions:

● Monday through Friday with frequent evenings and weekends as position demands

● Independent in-state travel required, including some overnight and weekend travel as an
essential function of position

● Physical mobility required: must be able to climb stairs, assist in set-up and breakdown at
events, stand or sit for long periods of time, and load and unload vehicles

● Medium work required, which involves lifting no more than 50 pounds at a time with frequent
lifting or carrying of objects weighing up to 25 pounds; includes sedentary and light work

● Close visual acuity required to perform activities such as: preparing and analyzing data and
figures; transcribing; viewing a computer terminal; extensive reading; visual inspection involving
small defects, small parts, and/or operation of machines; operating motor vehicles

● First Aid/CPR Training and Certification required; must be able and willing to effectively
administer First Aid/CPR on-site during events

● Valid driver’s license and proof of insurance required

● Based out of State Headquarters Office (605 E Willow St. Normal IL)

● To apply for this position, please send resume and cover letter to Bailey Brenner at
bbrenner@soill.org


Assistant Director – Development Region G


 

POSITION ANNCOUNCEMENT

TITLE: Assistant Director – Development Region G

Position Overview:

The Assistant Director – Region is primarily responsible for providing support to the Region
Director to help ensure that the Region has the proper operational controls and reporting
procedures in place to assist Special Olympics Illinois in achieving the Big Three Key Objectives.
This Assistant Director will have a Development Focus.

 

Assistant Director Core Roles:

• Classification Criteria and Scope of Responsibility: Competent professional in particular
field of specialization (3 – 6 years); Bachelor’s degree is usually required. Team Member knows and
applies the fundamental concepts, practices and procedures of particular field of specialization.
Team Member is responsible for keeping all relevant operations running smoothly and has authority
to make improvements and changes as necessary. Team Member usually works with minimum supervision,
conferring with supervisor on unusual matters. Team Member may be assisted by Support or
Manager-level personnel. Assignments are broad in nature, usually requiring originality and
ingenuity. Position classification is expected to serve in a junior successor capacity to
departmental Director Role.

● Conduct: Assistant Director-level Team Members must demonstrate the mission, vision and values
of Special Olympics Illinois through consistent adherence to Special Olympics Illinois’ Values &
Behaviors; by exercising a high level of cooperative, friendly and effective teamwork skills; by
resolving conflict directly, effectively and professionally; and by committing to support and be
helpful to other Team Members and departments within the organization.

● Performance: Satisfactory work performance requires consistently strong work product output,
including the successful execution and completion of all job duties and goals; autonomy, ownership,
competence and excellence of work product; innovation and process improvement; effective resource
management; professional development; and compliance with accepted organizational and legal rules,
regulations and policies.

 

Primary Duties and Responsibilities:

● Position serves as primary and direct back-up to the Region Director; incumbent is expected to
occasionally and as requested carry Director-level responsibility, which includes but is not
limited to: Division-wide, Director-level support and leadership; Division as well as Region-wide
training and/or mentorship; and continuous cross-training beyond assigned Development Focus

● In consultation with the Senior Director – Program Services and Region Director, the Assistant
Director – Region drives achievement of Region-specific, strategic goals to ensure progress toward
the Big Three Key Objectives and to protect the financial integrity of the organization

● Assists with driving program initiatives such as Young Athletes, Unified Champion Schools,
Families, Athlete Leadership Programs, Healthy Athletes and Coaches Education

● Provides support in case of staffing vacancies in assigned Region

● Manages volunteers as well as part-time, full-time and/or temporary employees as needed

● Development Focus:

● Manages all fundraising and resource development efforts in the Region, including but not
limited to: special events and fundraisers, outreach efforts to underserved populations, volunteer
recruitment and management, financial recordkeeping, public relations and awareness, education,
committee development, sponsorships, in-kind resource development, state-level event and campaign
support as well as agency revenue share programs/initiatives

● Actively works with the Law Enforcement Torch Run (LETR) Team to support local LETR events and

fundraising efforts; serves as a local contact for LETR legs in Region

 

Qualifications/Skills and Knowledge Requirements:

● Bachelor’s degree preferred

● 3+ years’ professional experience within Special Olympics or closely related field

● Excellent, adaptive computer skills including proficiency with Microsoft Office products

● Ability to work independently without close oversight, but also a team player who productively
engages with others at varying levels of seniority within and outside Special Olympics Illinois

● High energy and passion for Special Olympics mission

● Meets all team deadlines and responsibilities, listens to others and values opinions, helps
team to meet goals, welcomes newcomers and promotes a team atmosphere

● Strong organizational and time management skills with exceptional attention to detail

● Customer focus

● Excellent communication skills, both written and oral as well as receptive (listening)

● Ability to influence and engage a wide range of donors and build long-term relationships

Essential Functions:

● Monday through Friday with frequent evenings and weekends as position demands

● Independent in-state travel required, including some overnight and weekend travel as an
essential function of position

● Physical mobility required: must be able to climb stairs, assist in setup and breakdown at
events, stand or sit for long periods of time, and load and unload vehicles

● Medium work required, which involves lifting no more than 50 pounds at a time with frequent
lifting or carrying of objects weighing up to 25 pounds; includes sedentary and light work

● Close visual acuity required to perform activities such as: preparing and analyzing data and
figures; transcribing; viewing a computer terminal; extensive reading; visual inspection involving
small defects, small parts, and/or operation of machines; operating motor vehicles

● First Aid/CPR Training and Certification required; must be able and willing to effectively
administer First Aid/CPR on-site during events

● Valid driver’s license and proof of insurance required

● Based out of Bloomington/Peoria area

● To apply for this position, please send resume, 3 current references and cover letter to
Bailey Brenner at bbrenner@soill.org. Position open until filled.


Region F Internship


 

General Responsibilities

  • Assist Region Director and Assistant Region Director plan and execute events ranging from sporting events to fundraisers. Customer service and flexibility required to promote events, assist with outreach, finance, games management and communicate with Special Olympics Illinois constituents
  • Event Management, marketing and fundraising will be primary responsibilities for this position to assist with Polar Plunges.
  • Design and creation of regional newsletter.
  • Help with day-to-day office work such as filing, data entry and inventory

Required Qualifications

  • Internship must be taken for college credit
  • No experience necessary, but must have completed at least two semesters of college or community college coursework
  • Must be able to lift over 40 lbs
  • Proficient in Word, Excel, Outlook and Publisher

Work Schedule

  • Can be based out of Monmouth, IL or Rock Island, IL offices. 5-10 hours per week with evenings and weekends as the position demands. Most work may be completed on campus.

How to Apply

Fill out the online application at http://www.soill.org/careers/internship-studentworker-application-form/ and select “Region F Internship” when asked about “Applying for a Specific Position”.


Duck Internship


 

General Responsibilities

Promotional Events

  • Assist in development of promotional schedule (concerts, festivals, sporting events, corporate events, etc.)
  • Ability to interact with event attendees, visitors, corporate staff, etc.
  • Must be comfortable handling sales function at promotional events
  • Establish communication with event volunteers if needed
  • Confirm all event details (date, time, contact information, etc.) in writing with volunteers and event staff
  • Complete event recap report
  • Prepare and send acknowledgements to volunteers and event staff
  • Serve as “Splash”, our duck mascot, at promotional events. This involves wearing branded costume and interacting with guests.

Financial Protocols

  • Prepare financial reconciliations for all duck adoptions generated by mail as well as at promotional events
  • Deposit funds as directed and transmit reports to finance department in the Normal office
  • Maintain accurate financial records in both paper and electronic formats
  • Track all personal expenses and receipts and submit expense report every other week

Other Duties

  • Data entry, mailings, mascot recruitment, costume maintenance
  • Track and report souvenir sales, keep updated inventory of merchandise and fulfill souvenir orders on a regular basis
  • Support Marketing & Development staff on an as-needed basis in other responsibilities as assigned
  • Set up sales opportunities for duck teams.

Required Qualifications

  • Strong multi-tasking and time management skills , detail oriented
  • Excellent written and verbal communication skills
  • Must be comfortable handling sales function at promotional events
  • Outgoing personality, interact effectively with staff, volunteers, event attendees
  • Experience in Microsoft Office – Word, Excel, PowerPoint, Outlook
  • Must have your own car and possess a valid driver’s license and good driving record; There will be use of company car/van at times
  • Must be comfortable driving/parking in downtown Chicago
  • Must be able to lift 40 lbs comfortably
  • Must be available some nights, weekends and for overtime if necessary

Work Schedule

  • Based out of Lombard, IL with evenings, weekends and overtime as the position demands.

How to Apply

Please submit resume and cover letter to Shelley Chenoweth Director, Corporate Partnerships, via email at schenoweth@soill.org, or mail to 500 Waters Edge, Suite 100, Lombard, IL.  No phone calls please.