Position Summary: Reporting to Co-Director, Region K, the internship will support the Region K staff on all aspects relating to the Du Quoin State Fair Duck Race (Southern Illinois Ducky Derby), a signature Special Olympics Illinois fundraiser, scheduled for Sunday, September 1, 2019. Internship dates are approximately May 15-September 13.
Position Responsibilities
Promotional Events:
- Assist in development of promotional schedule (concerts, festivals, sporting events, corporate events, etc.)
- Ability to interact with event attendees, visitors, corporate staff, etc.
- Must be comfortable handling sales function at promotional events
- Establish communication with event volunteers if needed
- Confirm all event details (date, time, contact information, etc.) in writing with volunteers and event staff
- Prepare and send acknowledgements to volunteers and event staff
- Serve as “Splash”, our duck mascot, at promotional events. This involves wearing branded costume and interacting with guests.
Financial Protocols:
- Prepare financial reconciliations for all duck adoptions generated by mail as well as at promotional events
- Deposit funds as directed and transmit reports to finance department in the Normal office
- Maintain accurate financial records in both paper and electronic formats
- Track all personal expenses and receipts and submit expense report every other week
Other Duties:
- Data entry, mailings, mascot recruitment, costume maintenance
- Track and report souvenir sales, keep updated inventory of merchandise and fulfill souvenir orders on a regular basis
- Support Marketing & Development staff on an as-needed basis in other responsibilities as assigned
- Set up sales opportunities for duck teams.
Core Competencies
- Strong multi-tasking and time management skills , detail oriented
- Excellent written and verbal communication skills
- Must be comfortable handling sales function at promotional events
- Outgoing personality, interact effectively with staff, volunteers, event attendees
- Experience in Microsoft Office – Word, Excel, PowerPoint, Outlook
Requirements
- Must have your own car and possess a valid driver’s license and good driving record; there may be use of a company car/van at times
- Must be comfortable driving/parking in both rural and metro areas, as well as the fairgrounds.
- Must be able to lift 40 lbs comfortably
- Must be available some nights, weekends and for overtime if necessary
Please submit resume and cover letter to Kimberly Talley, Co-Director, Region K, via email at ktalley@soill.org or mail to 1740 Innovation Dr. Box 23, Carbondale, IL 62903. No phone calls please.