Once the raffle license is approved, please follow the below steps when conducting your raffle. Click here to download the Payout Check-List.
Illinois Department of Corrections Torch of Cash Raffle Process
Step 1 – Secure Raffle License
IDOC Liaison must apply and be approved for a Raffle License in the municipality they are hosting the drawing in. Raffle license should be requested under the Law Enforcement Torch Run for Special Olympics Illinois name. Special Olympics EIN #: 36-2922811
Step 2 – Notify Special Olympics Illinois
IDOC Liaison must complete the online notification form located below and upload a copy of the approved raffle license.
Step 3 – Host Raffle and Submit Funds
IDOC facility will host a weekly raffle until a winner is selected. Money raised via raffle sales should be submitted to Special Olympics Illinois via this form each month. Please note you must indicate Torch of Cash in the event name area at the bottom of the form. Torch of Cash donations will not be credited to your department total until the conclusion of the raffle.
Step 4 – Update Special Olympics Illinois each week
IDOC facility liaison must update Special Olympics Illinois of the raffle progress each week via this online form.
Step 5 – Select Winner and Follow Payout Policy
Payment will be mailed within 35 business days of Special Olympics Illinois receiving all completed payout documentation (approximately 40 days from the raffle drawing date).
Payouts less than $600:
- Inform winner to allow 30 days to receive their payout from Special Olympics Illinois
- Complete the Payout Checklist and email to TorchRun@soill.org within 5 business days.
- Inform winner that payment will be mailed within 35 business days of Special Olympics Illinois receiving all completed payout documentation.
Payouts $600 – $5,000:
- Winner to Complete 2021 W2G Form , include payout amount and ensure signature and date at bottom of each page
- Winner to keep all copies of W-2 EXCEPT copy D.
- Mail completed W-2, Copy D & completed Payout Checklist within 5 business days to: Special Olympics Illinois Attn: Torch Run 605 East Willow Normal, IL 61761
Payouts greater than $5,000:
- Winner to Complete 2021 W2G Form, include payout amount and ensure signature and date at bottom of each page
- Winner to keep all copies of W-2 EXCEPT copy D.
- Mail completed W-2, Copy D & completed Payout Checklist within 5 business days to: Special Olympics Illinois Attn: Torch Run 605 East Willow Normal, IL 61761
***All raffles must be concluded by the first Friday in December of the same fiscal year that they began. ***
IDOC Torch of Cash Raffle and Form
The Illinois Department of Corrections is partnering with Special Olympics Illinois to host Law Enforcement Torch Run Torch of Cash Raffles at their various facilities. Illinois Department of Correction facilities interested in hosting a Torch of Cash Raffle must apply for a raffle license at their local city hall. The License should be secured under the Law Enforcement Torch Run for Special Olympics Illinois name, NOT IDOC. Please contact your local government to determine the steps to acquire a raffle license in your municipality.